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The second step is to prepare our master letter for use in the mail merge. To add a new record, click on the “New Entry” button at the bottom of the dialog and click OK when you are done. Type here the desired data under the given headings. A dialog namely “New Address List” will pop up(as shown in the below image).Open MS Word and click on the command sequence: Mailings tab → Start mail merge group → Select recipients button → Type new List.The merged document contains the main text from the main document and data from a data source.An example of the data source is a name and address list from which the program gets what you want to include in the main document. This information is inserted in the main document one by one. The data source (or Recipients’ list) stores the knowledge that changes for every document.The basic information within the main document remains equivalent. The main document contains the main body of your letter, field names, and merges instructions.The three main components of the merging process are the main document, the data source, and the merged document. So, it is time we learnt the mail-merge feature of the word. This task can be easily automated if we use the mail merge feature of a word processor. There should be a way where these kinds of documents can be prepared automatically. Though this method saves a lot of effort, it still requires proper caution. The names and addresses etc., which are different from each letter, can be entered separately in the documents. Another solution could be to copy the same block of text again and again onto the new letters. One obvious way to generate such letters is to type all of them individually, putting the same amount of effort again and again. Only the names of the recipients are different in these letters. Invitation letters sent to guests have a more-or-less common content and layout. These documents also have a typical common layout.

Many day-to-day applications require similar documents containing similar text to be sent to a number of persons. ISRO CS Syllabus for Scientist/Engineer Exam.ISRO CS Original Papers and Official Keys.GATE CS Original Papers and Official Keys.